Your Guards Are Compliant Today. Will They Be Tomorrow?
Flow Verify tracks every credential expiration date on your active roster and alerts your team at 30, 14, and 7 days before any Guard License, Firearm Endorsement, or Professional Certification lapses — so you never unknowingly put an uncredentialed guard on a post.
100%
Of your roster tracked, every credential
30/14/7
Day advance alerts before any expiration
0
Spreadsheets needed to manage expirations
24 hr
To get your full roster into the system
The Problem
Manual License Tracking Creates Blind Spots
Security companies relying on spreadsheets and quarterly spot-checks are one shift away from a compliance failure — and the liability that comes with it.
Expiration Dates Slip Through the Cracks
A roster of 50 guards means dozens of credentials expiring at different times throughout the year. No spreadsheet — no matter how carefully maintained — catches every one. It only takes one miss to create a real liability.
You Find Out at the Worst Possible Moment
Most companies discover a lapsed guard license during a client audit, an incident review, or a surprise inspection — never before. By the time it surfaces, the exposure has already happened.
You Can't Prove What You Can't Document
A spreadsheet with a date in it is not a compliance record. When a client, insurer, or regulator asks for proof that you monitored your roster, you need a timestamped, exportable audit trail — not a printout.
How It Works
Up and Running in Less Than 24 Hours
No complex IT integrations. No developer needed. Just consistent, automated Active Guard Roster Compliance from day one.
Upload Your Active Roster
Drop in a CSV or Excel export from your scheduling or HR system. Flow Verify ingests it, maps every guard's credentials and expiration dates, and starts tracking immediately — no IT setup required.
We Track Every Expiration Date on Your Roster
Every license, endorsement, and certification expiration date goes into your dashboard. Flow Verify watches them all — so you don't have to maintain a calendar, a spreadsheet, or a reminder system.
Get Alerted Before a License Lapses
At 30, 14, and 7 days before any expiration, your operations team receives an alert. The guard is flagged in your dashboard so scheduling can act before a lapsed credential ever makes it onto a post.
Platform Capabilities
Everything Your Compliance Program Needs
Built for security operations teams who need fast answers, clear audit trails, and zero tolerance for credential lapses.
Expiration Date Monitoring
Every credential expiration date on your roster is tracked in one place. No more maintaining separate calendars or counting on someone to remember when a license is due.
Full Credential Coverage
Guard licenses, firearm endorsements, baton authorizations, and any other state-issued credentials — all managed in a single dashboard regardless of your state's licensing structure.
Advance Expiration Alerts
Automated alerts at 30, 14, and 7 days before any credential expires give your team real time to act — renew, reassign, or remove from active scheduling before the lapse ever occurs.
Immutable Audit Trail
Every alert sent and every status change is logged with a timestamp and stored permanently. Searchable, exportable, and ready when a client, insurer, or regulator asks for documentation.
OCR Card Scanning
Upload a photo of a physical license card on new-hire day. Our engine reads the credential details, captures the expiration date, and adds the guard to your monitored roster automatically.
Zero-Friction Roster Updates
Add guards, remove them, or update credentials with a simple file drop. Flow Verify handles the rest — no custom integrations, no IT overhead, no developer required.
State Agency Partnerships
Built to Connect to Live State Databases — Start Benefiting Now
Flow Verify is in active discussions with state licensing authorities to establish direct database connections. Right now, we track every expiration date your roster carries and alert your team before anything lapses — giving you a defensible, timestamped compliance record without any manual tracking.
When live state integrations go into place, every client already on the platform will benefit automatically. No migration, no reconfiguration, no action required on your end — your roster stays in place and your monitoring simply gets stronger.
What This Means for You
- Currently in active discussions with state licensing authorities
- Platform built to plug into live state databases the moment agreements are in place
- Clients on the platform today will be first to benefit when integrations go live
- No migration or reconfiguration needed on your end when it happens
Get on the Platform Today
Start with full expiration-date monitoring now. When live state integrations go into place, your roster automatically benefits — no setup, no migration, no action required on your end.
Built For
Any Operation That Can't Afford a Compliance Gap
Security Contractors
Keep every guard on every client site credentialed and current. Protect your contracts, your clients, and your reputation from a single lapsed license.
Staffing Agencies
When you're placing guards across dozens of client sites, manual credential checks aren't an option. Automate compliance across your entire active roster.
Multi-State Operations
Managing license requirements across state lines adds complexity fast. Flow Verify centralizes everything — one dashboard, all states, full visibility.
Nationwide Pricing
Simple, Transparent Pricing. No Tiers. No Surprises.
One flat plan — your monthly minimum includes the first 100 employees tracked, then a simple per-employee rate for anything above that.
One-Time Setup Fee
$150
Portal initialization + hands-on support for your first bulk roster import
Monthly Minimum
$100 /mo
Includes your first 100 active employees tracked
Above 100 Employees
$1.00 / employee / mo
Flat rate per active employee past your included 100
- First 100 active employees included every month
- $1.00 / mo per employee above 100
- All credentials tracked per employee — one flat rate
- 30 / 14 / 7 day advance expiration alerts
- OCR card scanning for new-hire onboarding
- Immutable audit trail — exportable on demand
- No long-term contracts — cancel anytime
Example — 250 Active Employees
Pricing FAQs
What counts as a certificate?
One certificate = one employee on your active roster. Every guard you are tracking counts as one certificate per month, regardless of how many credentials they hold. Your monthly total is simply your active headcount.
Is this different from your California plans?
Yes. Nationwide plans are priced separately from our California BSIS compliance plans. If you operate in California, visit our main Pricing page for California-specific rates.
What does the setup fee cover?
The $150 one-time fee covers portal initialization, your first bulk roster import, credential mapping, and hands-on onboarding support so your entire roster is tracked correctly from day one. It is billed once at sign-up, never again.
When will live state database connections be available?
Flow Verify works in every state right now using expiration-date monitoring — no state integration required to get started. We're in active discussions with state licensing authorities to establish live database connections. Clients already on the platform will be first to benefit when those go into place.
Are there long-term contracts?
No. Month-to-month, no cancellation fees. Your bill scales up or down automatically based on your active employee count each month.
Close Every Gap in Your
License Compliance.
Replace manual, reactive tracking with seamless automated protection. Keep your active rosters continuously verified so your team never schedules a guard with an invalid license again.